Agentic invoice reconciliation for freight finance
Every supplier invoice was checked by hand against shipment costs, in spreadsheets and email chains. One disputed line could hold up a whole invoice for days. We built an agent to do the checking, and a console for finance to stay in control.
YearAug 2026
My roleDesign lead, outcome owner
UsersAccounts payable and finance
Stackn8n, document AI, TMS integration
StatusProof of concept
Vibe-coded UI The finance overview: automation rate, cycle time, accuracy and exceptions by reason at a glance.
Outcome
What moved.
70%
Confidence score in the PoC
80% lower
Time per invoice reconcile
≥ 80%
Target automation rate
Before the work started
What we believed, what stood in the way, and where the opening was.
Assumption
Invoices match what we booked.
In theory every charge exists on a shipment. In practice waiting time, surcharges and re-weighs appear late, or not at all.
Challenge
Manual checks don't scale.
Hours per invoice, days if escalated, a real risk of missed or duplicate charges, and no central view of what's stuck.
Opportunity
Automate the clean majority.
Let the agent approve what matches within tolerance, and give finance only the lines that need judgement.
The problem
Finance processed every supplier invoice manually: open the PDF, find each shipment, compare every charge against what was booked, then chase operations by email about anything that didn't match. It took hours per invoice and days when something was disputed, with no central record of decisions.
The process, on request
Interested in how this works, and the process behind it?
Discovery, structure, how it works, how we built it and what we learned, with 8 visuals. This part is encrypted and opens with a password.
2025The dropdown that was mis-routing every lead94% leads routed right
2024Migrating a 5,000-page legacy marketing site92% faster publishing
2017Enterprise UX for the Crown Prince Court, Abu Dhabi60% faster processing
2016A legacy banking app, rebuilt around real behaviour70% fewer errors
Agentic AI
Jun 2026Agentic quoting: from a sentence to a priced quote85% faster time to quote
Agentic AI
Feb 2026Photo-to-volume moving estimator80% more accurate quotes